The EEOC has released an unofficial version of the much-awaited Final Regulations implementing the ADA Amendments Act (ADAAA). The official version, published in the Federal Register, will be released tomorrow. The Final Regulations become effective 60 days from March 25, 2011, the day they will be published in the Federal Register, The EEOC also has posted Questions and Answers and a Fact Sheet on the Final Rule. Our Disability, Leave and Health Management Practice Group is reviewing the Final Regulations and will analyze the practical implications they will have for ADA compliance and defense strategies. Stay tuned.

The U.S. Department of Justice announced recently that it settled claims alleging failure to comply with Title II of the ADA with Des Moines, Iowa, the 188th settlement under its Project Civic Access initiative. Title II prohibits discrimination against individuals with disabilities by state and local governments and has very specific requirements to ensure that programs and services are accessible to individuals with disabilities. For example, a government entity must conduct a self-evaluation of its services, policies, and practices; notify applicants, participants, beneficiaries, and other interested persons of their rights and the city’s obligations under Title II and the Department’s regulation; designate a responsible employee to coordinate its efforts to comply with and carry out the city’s ADA responsibilities; establish a grievance procedure for resolving complaints of violations of Title II; and operate each program, service, or activity so that, when viewed in its entirety, it is readily accessible to and usable by individuals with disabilities.

 The Department of Justice has been doing compliance reviews as part of its Project Civic Access since 1999. In addition to physical access, the compliance reviews focus on access to such services as 9-1-1 emergency calling, websites and web-based services. The Department stated that it initiates most of the compliance reviews and that, in selecting a municipality for review, proximity of a university or tourist attraction has sometimes been a factor. 

The settlement agreements are available on the DOJ’s website.

The termination of an employee who, after leaving work to deal with his mother’s medical emergency, failed to respond to his supervisor’s fifteen calls over the next eight days or otherwise contact the company, did not violate the FMLA, the Seventh Circuit held recently.

Affirming summary judgment for the employer in Righi v. SMC Corporation of America, the court held that plaintiff’s failure to respond to these calls “dooms” his FMLA claim, noting that the FMLA does not authorize employees to “keep their employers in the dark about when they will return” from leave.

The day following his sudden departure, the plaintiff emailed his supervisor that he needed “the next couple of days off” to make arrangements for his mother’s care. He also noted that “I do have the vacation time, or I could apply for the family care act, which I do not want to do at this time.”

Noting that “it does not take much for an employee to invoke his FMLA rights,” the court said that the email was sufficient to alert his employer that the plaintiff might need FMLA leave but because the request was equivocal, the employer had a duty “to make further inquiry…using informal means” to determine whether the plaintiff was seeking FMLA leave. The supervisor’s repeated calls satisfied the employer’s duty, according to the court.

The court noted that the plaintiff had also failed to comply with his employer’s internal leave policies and procedures concerning notice. This failure is another reason to dismiss plaintiff’s FMLA claim, according to the court.

Relying on “chill theory,” a federal district court in Arkansas held recently that an employer who had granted the plaintiff her requested FMLA leave and had reinstated her when her doctor released her to return, nonetheless may have interfered with her FMLA rights when her supervisor called her weekly during the leave to ask when she was going to return to work. The plaintiff said she “felt pressured” by these calls. A month after plaintiff’s return to work, the employer terminated her for theft. In Terwilliger v. Howard Memorial Hospital, the court denied the employer’s motion for summary judgment on the FMLA interference claim, holding that a reasonable jury could conclude that the supervisor’s weekly calls “interfered with plaintiff’s exercise of her FMLA rights by discouraging or chilling her exercise of those rights.”

The court observed that “[p]laintiff had a right not to be discouraged from taking FMLA leave,” suggesting that the calls may have been discouraging, although nothing in the decision suggests plaintiff returned to work earlier than she should have as a result of the calls. Reconciling the employer’s right to communicate with an employee on FMLA leave with an employee’s right not to be discouraged by such communications could be tricky. When considering terminating an employee who is on or recently returned from an FMLA leave, an employer should consider the nature and extent of its communications with the employee to evaluate the FMLA interference claim. In Terwilliger, since the court had dismissed the plaintiff’s FMLA retaliation claim, the interference claim is the only issue proceeding to trial.

Who cares…..for a covered family member under the FMLA as opposed to merely providing much appreciated assistance? The distinction is critical because absences “to care for” are protected by the FMLA while absences to assist are likely not.

Recall our recent post about an employee who took the day off to clean his mother’s flooded basement and argued his absence was protected under the FMLA because he was “caring for” his mom. The court rejected his argument because no evidence connected his mother’s hepatitis with his urgent need to clean the basement.

A recent case also rejected a son’s “caring for” argument.  In Chappell v. The Bilco Company, the employee claimed he should not have been terminated for absenteeism because he was “caring for” his mother, who has diabetes, on some of the days he was absent. The plaintiff had taken two days off to provide “comfort and support” to his mother after she attended a friend’s funeral because she was emotionally distraught and was having problems regulating her blood sugar.  The court rejected the plaintiff’s argument, noting that the changes in blood sugar were not a “serious health condition” and no evidence established “that he was needed to provide physical or psychological care for [his mother] as a result of her diabetes,” i.e., that the leave was medically necessary.

Another absence occurred on a day his mother had a medical appointment at 12:30 p.m. The plaintiff had an approved FMLA intermittent leave certification to transport his mother to and from doctors’ appointments.  His shift began at 6:30 a.m. The company had told him that he must report to work before and after the appointments, if possible.   On the day of the appointment, the employee did not report to work at all and explained that he made breakfast for his mother and  dressed her for the appointment. The court rejected the plaitiff’s argument that the conduct before transporting his mother to the appointment was “caring for” her, noting that his mother was able to dress herself and that plaintiff did not establish that it was medically necessary for him to make her breakfast.

“Who cares” and who does not is going to be decided on a case by case basis. In these two cases, the plaintiffs were unable to connect their assistance to their mothers’ serious health conditions. Other plaintiffs, in other circumstances, may be able to do so.

The EEOC reported a record number of private sector discrimination charges filed in FY 2010, nearly reaching the 100,000 mark.  99,922 charges were filed in FY 2010, an increase of 6,645 (7%) from FY 2009. The most frequently filed charges were retaliation (36%), race discrimination (35.9%), and sex discrimination (29.1%).

Disability discrimination charges increased more compared to FY 2009 (17.3%) than any other type of charge. More than 25,000 ADA charges were filed, which was about 25% of the charge total. During FY 2010, the EEOC resolved 24,401 ADA charges. More than 62% of them were resolved with a “no reasonable cause” finding. The nearly 2,600 settlements of ADA charges resulted in $76.1 million in monetary benefits to the charging parties, which is an average of more than $29,000 per settlement.

201 charges were filed under GINA. Nearly 68% of those were resolved with a “no reasonable cause” finding.

With new regulations to implement the ADA Amendments Act anticipated this year, and new GINA regulations effective January 2011, it is quite likely that this upward trend in the number of charges relating to workplace medical issues will continue in FY 2011  

 The "law" or "lore" requiring employers to accommodate employees by excusing absence has reshaped employer attendance and productivity expectations.  Some say the law, as interpreted by the Equal Employment Opportunity Commission, goes too far and creates an elusive and unworkable standard for managing employee attendance and productivity.　

To assist our clients and contacts in separating "law" from "lore" when analyzing and making these accommodation decisions, we have prepared a two part Special Report on excusing absence as a reasonable accommodation under the ADA. Part 1, published in May 2010, dealt with "blocks of leave. and can be found here. We recently published Part 2, which deals with the unpredictable "day here, day there" absences. As you will see from the discussion in Part 2, the cases involving　 unpredictable "day here, day there" absences are more favorable to employers than the "leave limits" cases we discussed in Part 1.

We received many positive comments about Part 1. We look forward to your comments on Part 2.

 

 

 Buried in the voluminous Health Care Reform Act is a requirement that employers provide reasonable break times and an appropriate place for nursing mothers to express breast milk for one year after the child’s birth.

On December 21, 2010, the U.S. Department of Labor published a request for comment concerning the implementation of this requirement and its preliminary interpretation of it.  Responding to “several inquiries” concerning the relationship of the break time provision to the FMLA, the DOL stated that it “does not believe that breaks to express breast milk can properly be considered to be FMLA leave or counted against an employee’s FMLA leave entitlement.” Under the FMLA, an employee may take time off to “care for” a newborn, which the FMLA regulations refer to as “bonding time.” In its recent notice, the DOL explained that it “does not consider expressing milk at work to constitute bonding with or caring for a newborn child.”  

The DOL also stated that if an employer treats employees who take breaks to express breast milk differently than employees who take breaks for other personal reasons, the nursing employee may have a claim for disparate treatment under Title VII. The DOL also stated that if an employer terminates a nursing mother employee because she takes breaks to express milk, the DOL may pursue such a claim on behalf of the employee.

In addition to addressing the interaction between the break time requirement and the FMLA, the DOL’s recent notice also discusses when such breaks must be paid, the length and frequency of “reasonable” break times, the type of place employers must provide, and the nature and scope of the undue hardship exemption.

To provide employees and employers with additonal information concerning workplace breastfeeding programs, the DOL has launched a new website on this specific topic.

Comments on the DOL’s preliminary interpretations of the break time and place requirement must be received by the DOL no later than February 22, 2011.

Congress confirmed last week President Obama’s recess appointments of two employee leave mavens as EEOC Commissioners as well as the EEOC Chair and General Counsel. The EEOC now has a full complement of members with confirmed appointments.

EEOC Commissioners Chai Feldblum, a former Georgetown University Law Professor, and Victoria Lipnic, a former U.S. Assistant Secretary of Labor, have been serving under recess appointments since April 2010.   Commissioner Feldbum was confirmed for a term expiring on July 1, 2013; Commissioner Lipnic’s term will expire on July 1, 2015.

Both Commissioners have been in the vanguard on employee leave issues. Commissioner Feldblum was involved in drafting and negotiating the Americans with Disabilities Act and the 2009 Americans with Disabilities Act Amendments Act. Also, while at Georgetown, Feldblum was the Co-Director of Workplace Flexibility 2010 , a public policy initiative which advocates for flexible work arrangements, including time off.

During Commissioner Lipnic’s tenure at the DOL, the agency proposed revised FMLA regulations, evaluated comments on that proposal and issued final revised regulations, which went into effect in January 2009. The FMLA entitles eligible employees to time off from work and these regulations define the parameters of that entitlement.

Congress also confirmed the nomination of Jacqueline A. Berrien to be Chair of the EEOC and David Lopez to be General Counsel. Ms. Berrien and Mr. Lopez had also been serving under recess appointments.

Leave and disability related issues will fare prominently on the EEOC’s 2011 agenda. The EEOC’s final regulations on GINA are effective in January 2011.  Disability and leave management attorneys eagerly await the EEOC’s final rule to implement the equal employment provisions of the ADA Amendments Act. The EEOC had stated in its recent Semiannual Regulatory Agenda that it “plans to issue a final rule by the end of December, 2010” subject to expedited review by the Office of Information and Regulatory Affairs. With but hours left in 2010, the EEOC has not yet published the final rule. Also, for FY 2009, the most recent period for reported statistics, the number of disability charges filed with the EEOC exceeded, 21,000, the most ever. Add to this the fact that courts are just now beginning to decide cases under the ADA Amendments Act and one can comfortably speculate that the challenges facing employers to manage workplace disability issues, including attendance and leaves, will grow in 2011.

Let’s start with the cats. The Supreme Court of the United States heard oral argument recently in Staub v. Proctor Hospital, a case involving an employer’s “cat’s paw” liability, a theory derived from  17th Century French tale about a conniving monkey who convinces a cat to knock chestnuts from a fire to the monkey; the cat uses her paw to do so. Translated to employment law, the theory is that a manager desiring to terminate an employee for discriminatory reasons (the monkey) manipulates another manager who does not have a discriminatory motive (the cat’s paw) to make the decision to terminate the employee. Absent a discriminatory motive, the termination could not be unlawful, the employer argues. In Staub, the plaintiff claimed his termination violated USERRA because his supervisor had an anti-military bias but a hospital administrator without any such bias—the cat’s paw–made the termination decision. In many ADA termination cases, the employer’s defense is that the decider did not know the plaintiff had a disability—although other managers may have known–so it could not possibly have terminated the employee for a discriminatory reason. The Staub decision will likely affect the scope of this defense.

Now the dogs. The ADA prohibits discrimination against dogs, service dog breeds to be more specific.   Some cities have outlawed certain breeds based on safety concerns, whether real or perceived. The U.S. Department of Justice’s recently issued final rule adopting accessibility standards states that the DOJ “does not believe that it is either appropriate or consistent with the ADA to defer to local laws that prohibit certain breeds of dogs based on local concerns that these breeds may have a history of unprovoked aggression or attacks”  when assessing the rights of disabled individuals to use service dogs. Such deference would limit the rights of disabled individuals who use service animals “based on where they live rather than on whether the use of a particular animal poses a direct threat to the health and safety of others,” according to the DOJ.